There are times when employees require immediate online training tools to complete tasks, build skills, or brush up on company policy. Waiting for the next scheduled online training session would not only diminish their productivity but also put customer satisfaction at risk. The challenge that organizations face is figuring out how to address their needs on the spot with the resources available. Here are 8 budget-friendly ways to develop a moment of need online training library for your employees.
1. Diagnose Gaps To Narrow The Scope
You don’t want to waste precious resources on microlearning online training assets that miss the mark, such as those that bridge non-existent gaps or focus on tasks employees have already mastered. Thus, you must conduct a training needs analysis to identify the gaps and narrow the scope of your moment of need online training repository. Assess your employees to determine which online training resources they require. Surveys, interviews, and polls are also great ways to diagnose areas for concern and personal ‘pain points.’ Lastly, evaluate your LMS metrics to disclose online training activities or modules with low completion or participation rates. Once you pinpoint the gaps, break it down even further by analyzing the secondary skills, knowledge, and tasks involved. For instance, there may not be an issue with task performance, as a whole, and your analysis traces it back to a lack of on-the-job experience. Thus, your resources should include more simulations and demos that put things into a practical context.
2. Make The Most Of Rapid eLearning Online Asset Libraries
If you already own a rapid online authoring tool, peruse the online asset library for images, sounds, and templates to enrich your moment of need online training resources. You can even create new online training content from scratch without going over budget or pushing back your official library launch date. Produce a bite-sized video demo to show employees how to perform a task or operate work-related equipment. If you don’t have rapid eLearning authoring software, consider investing in a platform with a robust asset repository to maximize your budget. It may seem counteractive to spend even more on your toolbox when you’re trying to stretch resources. But rapid eLearning software can help you get more from your current assets and develop modern microlearning online training activities to improve learner engagement.
3. Customize Curated Content
There is an abundance of online training resources that have already been developed by third parties, such as blog posts, articles, videos, and eBooks. Curate online content and use it for your moment of need online training library. Just make certain to attribute the source when necessary and obtain the rights if it’s not under a creative commons license. You can also simply create a list of hyperlinks that redirect employees to external resources. For example, YouTube videos produced by a manufacturer which showcase how to care for and operate the products you’re selling, or podcasts produced by industry experts that instruct employees on how to bridge performance gaps more rapidly.
4. Repurpose Recorded Live Training Events
Live training events aren’t typically suitable for microlearning in their raw form. They tend to run a bit long and contain a diverse range of topics and ideas. However, you can re-purpose them for your moment of need online training library with the help of video editing software. Break your recorded online training event into more manageable, easily consumable online training resources that focus on specific subtopics. For example, a 5-minute presentation that covers active listening skills and tips to apply them in real-world settings, such as helping a customer identify their needs or handling a customer complaint in a call center.
5. Invite Employees To Contribute
Employees aren’t just your most valuable asset on the job. They can also contribute to eLearning by expanding your microlearning online training repository. This not only brings their unique experience and skills into the mix for the benefit of their peers but also reduces your online training costs and allows you to stretch your current budget. Supply employees with a list of topics or tasks that need to be addressed, then invite them to create their own presentations, videos, or infographics. You can even sweeten the deal by offering badges or points for learner-generated content if you employ a gamification strategy.
6. Produce Bite-Sized Video Demos In-House
Develop video demos with in-house actors or animated characters. Make sure you get written permission if you’re using employees to act out the task or demo the product. In the case of animated videos, there are plenty of eLearning authoring tools to choose from. These include eLearning templates, interactions, and personas you can use to demonstrate potentially dangerous situations. For instance, to show employees how to wear the proper safety gear during a workplace emergency.
7. Turn Traditional Training Materials Into Downloadable Resources
You probably already have some traditional training materials in your database. These can easily be revamped and re-purposed for your downloadable content library. For example, employees can download a traditional manual that’s been enriched with hyperlinks and relevant images. This serves as a valuable offline training resource, accessible from anywhere in the world, even out of Wi-Fi range.
8. Include Low-Tech Examples, Stories, and Anecdotes
You should include some interactive resources in your moment of need online training library. However, you can also incorporate more low-tech online training activities that cater to different learning preferences. This also helps to reduce cost and time. For instance, real-world examples, stories, personal anecdotes, and case studies. Include some royalty free images from your online asset library to make them even more engaging or an audio narration to make it easily accessible for corporate learners with special needs.
You may be working with a tight budget, but that doesn’t mean you can’t supply your employees with ongoing support. These eight tips can help you create a moment of need online training repository without spending a pretty penny. Thereby, giving your team the tools they require to upskill, bridge gaps, and focus on their own learning goals.
Just-in-time online training resources help to alleviate first day jitters and bridge preexisting gaps. Do your new hires require quickly consumable online training resources to get them off to a successful start? Read the article 9 Just-in-Time Online Training Activities for Your Onboarding Online Training to discover 9 just-in-time online training activities that are great additions to your onboarding online training.